GDPR information

Introduction to GDPR

The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) is a regulation by which the European Parliament, the Council of the European Union and the European Commission intend to strengthen and unify data protection for all individuals within the European Union (EU).

ODST and our schools have agreed a project plan and policies to achieve compliance with the new regulations by 25 May 2018.

GDPR Training Video

Our 5-minute training video provides an initial briefing to teachers and staff at schools about GDPR legislation.

ODST "Take 5" Training Video Series - "Getting ready for GDPR" - Issued 2 March 2018 from Oxford Diocesan Schools Trust on Vimeo.

GDPR Policies and helpful guides

We have developed for ODST schools an updated Data Protection Policy (Updated for GDPR). This needs to be approved by School Governing bodies and put on your school’s website.
ODST Data Protection Policy (Updated for GDPR) – issue date April 2018

In addition, the school should also approve the DFE developed Pupil Privacy Notice and put this on your school website.
Pupil Privacy Notice (DFE approved) – issue date April 2018

Further useful documents:
Consent letter model Template text for a letter to parents and carers confirming both information details and consent.
School Records Review Checklist for use on an annual basis.
Summer Term 2018 Compliance Checklist for Headteachers to use in Summer term 2018.
Text for school newsletters Template text that can be used to notify parents of data protection changes.

Useful information from external sources:

DFE GDPR Toolkit Developed by the DfE, with input from ODST. Issued 23 April 2018.
IRMS Toolkit for schools – IRMS information management for schools information, including an outline of how long different types of data should be retained.

Data Protection Officer

The Data Protection Officer for ODST schools is David Locke, Chief Operating Officer and Financial Director, ODST.

Contact details:

The Data Protection Officer
David Locke
The Oxford Diocesan Schools Trust
Church House Oxford
Langford Locks
Oxford OX5 1GF

Telephone:  01865 208 200
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